City of Manhattan Beach: Administrative Clerk I (Community Development), Exam No. 11-012

The City of Manhattan Beach Community Development Department is seeking a part-time Administrative Clerk I. The Administrative Clerk I will under direct supervision, perform varied, responsible, routine to complex clerical and administrative duties and provide public counter support for the planning division and assist permits technicians as needed. This position will provide quality customer service and do other related work as required.

The listed tasks are essential for this specification and may include, but are not limited to, the following: Greet visitors and the general public in person and/or via the telephone answering questions and responding to inquiries referring them, when necessary to appropriate persons; prepare, type and process written communications; file and retrieve data; establish and maintain paper and/or electronic file and record-keeping systems; issue, receive, process various applications, permits, registration information, and other forms. May be required to work shifts, weekends, and/or holidays.

HOURS: Monday through Friday with some flexibility. Part-time positions will not work over 960 hours per fiscal year.

QUALIFICATIONS:

Training and Experience: The position requires a high school diploma or GED with specialized administrative course work and/or training including at least six months of administrative experience.

License: Must have a valid California driver’s license at the time of employment.

Knowledge, Skills and Abilities: Must have general knowledge of office methods, practices, procedures, and equipment; organizational skills; the ability to operate personal computer word processing, and spreadsheet applications; type 45 words per minute, corrected; learn the general terms, procedures, and operating details of the assigned department; read and correctly use the English language; effectively proofread assigned work; follow oral and written direction; work with confidential information; communicate effectively orally and in writing; and work cooperatively with City employees and the general public.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

While performing the duties of this job, the employee frequently sits, stands, listens, talks, uses a telephone, calculator, and personal computer with a monitor for extended periods of time. Must occasionally stoop, balance, or kneel and use arms, legs, and back to reach for, lift, and/or move objects up to 25 pounds.

HOW TO APPLY:  A City Application is required and will be accepted by the Human Resources Department Monday through Friday from 8:00 AM to 5:00 PM.  You can download a job announcement and City application below or by contacting the Human Resources Department at (310) 802-5258. Applications are accepted by mail or in person.  Facsimiles, photocopies, and electronic mail are not accepted.  If you need special assistance in the job application process, contact the Human Resources Analyst at (310) 802-5255. TDD: (310) 546-3501 (Hearing Impaired Only).

Applications will be reviewed and a select group of candidates whose background and experience best meet the requirements will be invited to an oral interview. Applications will be accepted until the needs of the department have been met.

City Application

Job Announcement

CLASS SPECIFICATION:

Administrative Clerk

The City of Manhattan Beach does not discriminate. NOTE: A drug test will be administered as part of the pre-employment medical exam. This position is not eligible to participate in any benefit programs of the City, except those mandated by federal or state law or the Public Employees Retirement System.

The provisions of this announcement do not constitute a contract, express or implied, and any provisions contained in this bulletin may be modified or revoked without notice.

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